November 2026 — Birthday parties are one of the best things that happen at a climbing gym: a room full of excited kids, many of them trying climbing for the first time, and parents discovering a place they’ll want to come back to.
With its new Birthdays module, CLIMBMANAGER, the all-in-one management system for climbing gyms, makes these parties as easy to book as they are fun to host. Parents plan and pay for the whole party online, and an email reminder arrives a few days before the big day.
How it works for parents?
Parents browse the party packages the climbing gym offers, pick a date and time, choose a theme and add extras like a piñata or extra pizza, watching the total update as they go. They pay online, either a deposit or the full amount, depending on how the gym sets it up: the party is booked. A shareable guest list makes it easy for other parents to sign their kids up, and a reminder arrives shortly before the big day.
What the climbing gym controls?
The climbing gym decides what it offers: party rooms, packages, themes and paid add-ons, with extras pulled straight from its existing products. Available slots are calculated automatically from the gym’s schedule, so there’s no list to maintain by hand and no risk of double bookings.
What the front desk sees?
All bookings land in one birthday calendar, where staff can also add parties booked at the desk and see at a glance what’s still to be paid. Managers can export bookings to Excel.
Getting bookings in the door
Every gym gets a public booking link it can share on its website, social media or in ads, so a parent who sees a party ad can book straight away.
Setting it up
A built-in guide in the CLIMBMANAGER Manager Panel walks gyms through setup step by step, from party rooms and packages to switching on online booking.
Why it matters?
With packages, payments and guest lists handled online, staff spend less time on email and phone calls and more time with the people actually in the gym.
The Birthdays module is available to CLIMBMANAGER customers now. To learn more, visit climbmanager.io.
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About CLIMBMANAGER: CLIMBMANAGER is a management system built for climbing gyms, covering memberships and passes, online booking and payments, a mobile app, a self-service kiosk, access control and a manager dashboard, all in one system. Climb smart, not hard™.
CBJ press releases are written by the sponsor and do not represent the views of the Climbing Business Journal editorial team.
